Facilities Maintenance Checklists are a crucial part of ensuring businesses and facilities are in top working order. Essentially, they allow managers and employees to keep track of everything that’s happening around the site and - crucially - maintenance priority to keep things running smoothly.
Without a comprehensive maintenance checklist, things can fall through the cracks and lead to important maintenance not being carried out, potentially leading to injury or worse when things go wrong.
Facilities Maintenance Checklists might also be called Preventative Maintenance Checklists. Checklists will vary depending on the industry as sites and equipment will be different, but for the most part they will be structured similarly. Despite this, there are some aspects of the checklist which are mandated by Health and Safety legislation, and it’s crucial inspection and maintenance is carried out based on the checklist regularly.
What should a facilities maintenance checklist contain?
Checklists can be broken down into several categories. Within those categories are areas which require maintenance, which will be dependent on the site itself. Let’s take a look at these different categories and what maintenance might be required.
Walls and masonry, such as arches, eaves, and canopies
Doors and openings, including hinges and locks
Roofs and soffits
Periodic checks of all lights (internal and external)
Check on lighting power supply
Toilets, bathrooms, and drainage
Ensure valves are functional
Pre-emptive plumbing maintenance is crucial to prevent floods and leaks
Employers are legally required to ensure necessary fire safety equipment is available when needed
Fire extinguishers should be maintained and serviced at least once a year
Heating and cooling
Air conditioning systems are crucial for employee comfort, but can also become a risk when not properly maintained
AC units and vents can become breeding grounds for airborne diseases if not regularly cleaned
Poor maintenance can also lead to unit failure and costly repairs
Facilities Maintenance Checklist example
Below are a few examples of areas which should be inspected and maintained regularly for inclusion in your business’s maintenance checklist. Your building may have additional/different requirements, but this serves as a good starting point.
Remember, ensuring you or whoever is carrying out the work has the correct training and equipment is vital. At Oxford Safety Components we design and supply a range of safe access equipment for all kinds of work, such as the new AxaForm, a rolling stairs safety platform ideal for maintenance tasks in hard to reach areas.
Roofing (check twice a year at least, or after serious weather conditions)
Check the roof surface for any cracks or wear. If the roof is metal, check for corrosion.
Ensure guardrails and barriers are all in a good condition
HVAC (check twice a year, filters generally replaced monthly)
Professionals should be hired to inspect chillers and boilers, but general inspection is usually suitable for most systems
Inspect cooling towers
Replace air filters once a month
Check condenser coil
Ensure temperature of systems aligns with manufacturer recommendation
Plumbing (annual inspection)
Check water boosters and pumps
Inspect pipes to find any leaks
Hire a plumber to inspect water heaters and boilers
Replace any refrigerants and oils where needed
Look at sump and sewage pumps to identify required maintenance
Ensure fixtures in kitchens and bathrooms are functional and safe
Lighting (check regularly, sometimes daily)
Inspect lights and ensure they are all functional
Inspect power source for lights
Ensure all lights are putting out the same colour temperature
Clean lights to keep them bright
Have a licenced electrician inspect electrical systems according to manufacturer specification
Check doors and windows regularly for wear and tear
Ensure fire safety equipment is available and usable
As mentioned above, your maintenance checklist will vary, and should be created in conjunction with your safety management team and others. However, the examples above form a solid basis and will allow you to create a Facilities Maintenance Checklist that will allow you to keep your business running smoothly.
We've put together a Facilities Maintenance Checklist based on our above example, and it's available for you to download below- don't forget to leave us a comment if you found it helpful!
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